Accounts Payable

Atwood Management is excited to offer a career opportunity to join our professional team as Accounts Payable. We are looking for a full-time employee to work in an exciting and vibrant support environment. In addition, this individual must have a desire to work in a high energy office where multi-tasking is essential.

We are seeking a reliable, motivated, “people-person” with strong administrative and accounting skills. We are looking for someone who can analyze situations and works to always reach a solution. The ability to grasp and interpret office policies and demonstrate a solid knowledge of the processes and protocols for the company is a must. Additionally, candidates must be organized, detail oriented and possess strong computer skills. We offer competitive pay and benefits. Atwood Management requires a background and screening as a condition of employment.

Key Responsibilities:

Invoice Processing:

• Receive and review invoices for accuracy, completeness, and proper authorization.
• Code and scan invoices into the accounting system, ensuring accurate allocation to respective properties and expense accounts and calculate and apply discounts.
• Reconcile credit card statements and allocate expenses to the appropriate cost centers.

Payment Processing:

• Prepare and process payment runs in accordance with established payment terms and company policies.
• Verify availability of funds and request appropriate transfers between accounts.
• Reconcile payment discrepancies and address any issues with vendors or internal departments.

Vendor Management:

• Maintain positive relationships with vendors, addressing inquiries and resolving issues promptly.
• Ensure all vendors are approved and have proper documentation on file before issuing payments.

Month-End Close/Year-End Close:

• Assist in month-end close activities related to accounts payable, including accruals and reconciliations.
• Generate relevant reports to support financial analysis and reporting.
• Create and distribute accurate 1099’s to vendors.

Record Keeping:

• Maintain organized and up-to-date records of all accounts payable transactions.
• File and archive documents in accordance with company policies.
• Maintain a documented system of accounting policies and procedures for assigned responsibilities.

Process Improvement:

• Identify opportunities for process improvement within the accounts payable function and implement efficiency measures to enhance accuracy and reduce processing time.

Communication:

• Collaborate with cross-functional teams, including finance, field services and property management, to address issues and streamline processes.
• Communicate effectively with vendors and internal stakeholders.
• Develop and maintain rapport with clients/customers for improved customer service.

Qualifications & Requirements:

• Bachelor's degree in Accounting, Finance, or a related field, or equivalent business experience.
• Proven experience as an Accounts Payable Specialist or in a similar role, including utilizing an electronic bill payment system.
• Knowledge of accounting principles and practices, including the ability to create and interpret financial reports.
• Familiarity with property management or real estate industry practices is a plus, including insurance premiums and claims, mortgages, real estate taxes and assessments.
• Proficient in accounting software and Microsoft Office Suite.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team, including delegating appropriately.
• Problem-solving and analytical skills.
• High level of integrity and ethical conduct.

The Atwood Management team must embrace the core principles and values of our company:

• RESPECTFUL: Through honest and genuine interactions in every situation, we treat others with consideration, dignity, and regard, establishing a foundation of trust.
• INNOVATIVE: We celebrate new ideas, pioneer change, challenge the status quo, and find dynamic and inventive alternatives through continued education for personal and professional growth.
• EXCELLENT: In constant pursuit of distinction, we are committed to delivering the highest quality output in our interactions, efforts and intentions, with a favorable and responsible demonstration of incomparable performance.
• COLLABORATIVE: We believe in the power of the collective team, understanding that our best results are achieved together in reciprocated effort, courtesy, passion, confidence, & joy.
• ACCOUNTABLE: We embrace ownership and authority for our work and individual roles within the team by virtue of dependable, reputable, and ethical measures.

Atwood Management is an Equal Opportunity Employer